Since nonprofits have strict rules and guidelines on how their money is spent, it’s important to have an organized system in place to ensure that the financial process is handled properly. Purchase orders are a great way to record and have a record of agreements between the nonprofit and all vendors. Ask other nonprofits in your community for their outsourced bookkeepers, and only rely on a recommendation if the person has used the bookkeeper for six months and through an audit. Talk to references about what they like best and least about their outside bookkeepers. And don’t forget that this relationship should be reviewed at least once a year; it may be right to move to a staff bookkeeper or a different external bookkeeper.

Your bookkeeping team consists of 3 professionally trained bookkeepers, including one senior bookkeeper who reviews all of your monthly statements and your Year End Financial package. Every plan comes with a dedicated bookkeeping team to handle your monthly books, and intuitive software to track your financials. But when you’re trying to paste together your numbers with a part-time bookkeeper or a volunteer accountant, it’s nearly impossible to get the transparency you need to run your nonprofit organization. From tracking payments and expenses to creating reports and quarterly financial statements, FreshBooks is the go-to program with numerous uses. An annual budget plan represents a roadmap for nonprofits and ensures the organization is on the right track. The option you go for should also enable you to do fund accounting (i.e., use different accounts for different purposes).

Accurate and always audit-ready financial reports

A nonprofit’s statement of cash flow tracks a nonprofit organization’s cash and financial health. This statement contains information on how much cash an organization generates from investing, financing, and operations. This statement provides insight into how much a nonprofit owes, what it owns, and how much money is left. Some are unrestricted net assets and some are considered restricted net assets. There are certain organizations that are exempt from filing Form 990, such as foreign, political, and religious organizations. It’s important to stay on top of a nonprofit’s tax obligations because nonprofit organizations are subject to audits just like for-profits.

The final step in nonprofit bookkeeping is taking care of your tax obligations. Most nonprofits can apply to the IRS for a tax exempt status, which means that the nonprofit would be exempt from federal taxes under Section 501. A nonprofit’s revenue usually includes program fees, membership dues, donations, sales income, proceeds from fundraising events, and investment income. Expenses incurred typically include travel, postage, salaries, rent, fundraising expenses, and financial services.

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Our team keeps track of the numbers for you, saving you time and a whole lot of uncertainty. As America’s top bookkeeping service provider, we work with thousands of business, and we’re experts bookkeeping kansas city at producing accurate, reliable, and tax-ready financials. In other words, effective bookkeeping practices will accurately record and monitor your financial activity throughout the fiscal year.

• One of the first things we need to clarify before digging deeper into bookkeeping for a nonprofit is the difference between nonprofit and for-profit entities.
• A nonprofit’s revenue usually includes program fees, membership dues, donations, sales income, proceeds from fundraising events, and investment income.
• It involves generally accepted accounting principles and other tasks all businesses employ when reporting finances, along with those specific to nonprofit organizations.
• Whether you’re interested in working with us, need an expert opinion – or just want to find out more about what we do, we’d love to hear from you.
• UHY Advisors, Inc., and its subsidiary entities are not licensed CPA firms.

With a solid bookkeeping system, your nonprofit can ensure financial transparency, comply with federal and state regulations, and have a detailed record of your finances to help in the accounting process. As mentioned, nonprofit organizations have tax-exempt status, meaning they don’t have to pay federal taxes to the IRS under Section 501. This section regulates the tax status of charities, religious organizations, and nonprofits.

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Our bookkeepers reconcile your accounts, categorize your transactions, and make necessary adjustments to your books. The end result is a set of accurate financial statements—an income statement and a balance sheet. Since nonprofit organizations risk losing their tax-exempt status if they don’t comply with accounting principles, it’s vital to pay attention to proper bookkeeping.

Many executive directors find it difficult to find someone with the right skills to prepare invoices (for government or clients), produce financial statements, and analyze financial data to answer management questions. And finding such a person at an affordable rate is even more challenging. The most strategic decision you make regarding how to staff your accounting department may be to not staff it at all. Outsourced accounting — having the accounting done by an outside person or firm — isn’t new, but it is getting a second look as nonprofits search for ways to cut office costs.